Employing foreigners in Poland:
formalities on our side
Employing foreigners with Back2Work is a full service: we find workers, verify their documents, prepare the legalisation of work and stay, and organise accommodation. You receive staffed positions, and we handle the formalities.
Employment agency listed in the KRAZ register, no. 31286.
Employing a foreigner today requires a proper legal basis, a complete set of documents and submitting applications electronically. A mistake at any stage means risk for the company, which is why we run the process from start to finish, together with the coordination of residence and work formalities.
We are an employment agency entered in the KRAZ register of employment agencies under number 31286. We have completed 1,500 recruitment projects, we hold 20,000 specialist CVs in our database, and in many projects the first people start work within a few days. We work for manufacturing and logistics companies throughout Poland.
What you get when employing foreigners
- 01
Recruitment and candidate verification
We search our own database, job advertisements and referrals. We check qualifications, experience and the completeness of documents before a candidate arrives at your company.
- 02
Legalisation of work and stay
We prepare the documentation and coordinate the residence and work formalities. So far, 100% of our legalisation applications have been approved.
- 03
Accommodation near the plant
We provide every out-of-town worker with accommodation close to the workplace. Transport is arranged where needed.
- 04
A dedicated coordinator
One person runs the project, in constant contact with you and with the workers. The coordinator responds to health, family and work-related situations, which reduces turnover.
- 05
Document control during cooperation
We keep track of the completeness and validity of workers' documents, so your company does not have to do it on its own.
- 06
Flexible scale
We increase or reduce the number of workers in line with your demand. If someone resigns, we take action to provide a replacement as quickly as possible, in line with the terms of cooperation.
When to entrust the employment of foreigners to an agency
You are short of workers on the line or in the warehouse
When the local labour market does not supply candidates fast enough, we fill the positions from our own database and handle all the formalities.
The number of orders is growing
Higher volume requires a dozen or several dozen people at once. We organise recruitment, legalisation and accommodation in one process.
You have no in-house team to handle formalities
The rules changed in 2025 and require handling through the praca.gov.pl portal. We take over this burden instead of tying up your HR department.
You want to reduce the risk of inspections
We check documents and the legal basis for work, and you have one partner responsible for the process.
Which documents provide the legal basis for a foreigner's work
The most common bases for entrusting work to a foreigner are a work permit (zezwolenie na pracę), a declaration on entrusting work to a foreigner (oświadczenie o powierzeniu wykonywania pracy cudzoziemcowi, for citizens of Armenia, Belarus, Moldova and Ukraine) and a seasonal work permit. A foreigner may also work, among other grounds, on the basis of a residence and work permit or, as a citizen of Ukraine, on the basis of a notification (powiadomienie) to the labour office. The rules are set out in the Act of 20 March 2025 on the conditions for allowing foreigners to be entrusted with work (ustawa o warunkach dopuszczalności powierzania pracy cudzoziemcom), applied since 1 June 2025.
Since 1 June 2025, applications for a work permit and declarations are submitted exclusively electronically through the praca.gov.pl portal, and documents submitted in any other form are left unprocessed. A work permit is issued by the voivode (wojewoda) at the employer's request, and the foreigner must have a residence title. The declaration on entrusting work applies only to citizens of the countries listed in a ministerial regulation, and that list was changed with effect from 1 December 2025.
Official sources also state that the employer no longer carries out a labour market test, although the starost (starosta, head of the district) may specify occupations in which a permit is refused, and some visas (including those issued for transit and by other Schengen states) do not entitle the holder to work on the basis of a permit or declaration. The employer is also subject to obligations towards the office, including providing a copy of the contract and notifying whether or not the foreigner has started work. We determine which document is right in your case at the needs analysis stage.
The entire process, handled by us
Recruitment
We reach candidates through our own database, job ads and referrals.
Verification
We verify qualifications, experience and the completeness of the documents required for employment.
Legalisation
We coordinate the work legalisation process and prepare the necessary documentation in line with applicable regulations.
Accommodation
We arrange accommodation close to the plant.
Coordinator
A dedicated coordinator supports employees and the client, oversees work organisation and responds to ongoing operational needs.
Example from practice
The entire employment and legalisation process, handled by us
We took over the entire process of employing foreigners and legalising their residence and work for a production plant. We were responsible for the formalities, accommodation and ongoing coordinator support, so the client could focus solely on its own business.
Frequently asked questions
The employer must entrust the work on a proper basis, most often a work permit, a declaration on entrusting work or a seasonal work permit, and the foreigner must have a residence status that entitles them to work. Applications are submitted electronically through praca.gov.pl. At Back2Work we run this process for you, from recruitment to legalisation.
They depend on the basis of employment. For a work permit, the offices list, among other things, certificates of no tax arrears and no social security (ZUS) contribution arrears, as well as documents signed electronically by an authorised person: with a qualified electronic signature, a trusted signature (podpis zaufany) or a personal signature (podpis osobisty). We determine the set for your company after a needs analysis.
No. Since 1 June 2025 the employer no longer carries out a labour market test. However, the starost may specify occupations in which, because of the situation on the local labour market, a work permit is refused, so before submitting an application we check the list for the given district.
No. Since 1 June 2025 applications for a work permit and declarations are submitted exclusively electronically through the praca.gov.pl portal. Documents submitted in any other form are left unprocessed.
The time depends on the basis of work and the workload of the office. For a work permit, voivodeship offices (urzędy wojewódzkie) usually indicate a processing time of up to one month, and up to two months in complex cases, and they warn of possible delays. That is why we plan legalisation in advance. Candidates who already have the right to work in Poland can be assigned faster.
Recruitment, document verification, legalisation of work and stay, accommodation and project coordination by a dedicated coordinator. Your company receives staffed positions and one contact person.
Yes. We provide accommodation near the plant for all out-of-town workers, and we arrange transport where needed.
Legal basis and sources
- Od 1 czerwca 2025 r. zmieniamy zasady w zatrudnianiu cudzoziemców (warszawa.praca.gov.pl)
- Zezwolenia na pracę (cudzoziemcy.e-wojewoda.pl)
- Oświadczenie o powierzeniu pracy cudzoziemcowi. Których krajów dotyczy? (zielonalinia.gov.pl)
- Nowa ustawa z dnia 20 marca 2025 r. o warunkach dopuszczalności powierzania pracy cudzoziemcom (od 1 czerwca 2025 r.) (minskmazowiecki.praca.gov.pl)
- Zezwolenia na pracę cudzoziemców (gov.pl)
- Ustawa z dnia 20 marca 2025 r. o warunkach dopuszczalności powierzania pracy cudzoziemcom (Dz.U. 2025 poz. 621, brzmienie pierwotne) (dziennikustaw.gov.pl)
- Ustawa o warunkach dopuszczalności powierzania pracy cudzoziemcom, tekst ujednolicony w ISAP (isap.sejm.gov.pl)
Sources checked on 1-4 October 2026. Regulations may change, so check the current legal status before making a decision. (documents in Polish)
Read before you decide
- How to employ a foreignerHow to employ a foreigner in Poland: checking residence, basis for work, application on praca.gov.pl, contract, document copy and inspections.
- Declaration on entrusting workDeclaration on entrusting work to a foreigner (oświadczenie): who it covers, for how long, how to file it online and what changes after entry in the register.
See also
Work legalisation for foreigners
Work legalisation for foreigners at Back2Work means preparing documents, submitting applications and handling the stay…
Temporary employment agency
Back2Work is a temporary employment agency entered in the KRAZ register of employment agencies (no.
Employing Ukrainian citizens
Employing a Ukrainian citizen who is legally staying in Poland is possible on the basis of a notification to the…
Request a quote for employing foreigners
Tell us how many workers you need and in which positions, and we will come back with an offer.
+48 515 682 163 p.jakubiszyn@back2work.pl